The introduction of QuickBooks into the market has resulted in a significant shift in the way accounting is performed. This new era software has quickly become a popular accounting software due to its extensive features that aid in accounting, bookkeeping, payroll, sales, and inventory. It is now utilized by large multinational corporations, mid-level corporations, small enterprises, entrepreneurs, and even individuals. The great thing about this software is that customers can easily utilize it due to its easy UI. Now, the QuickBooks Database Server Manager is an all-new key component of Quickbooks
In today’s article, we’ll go through almost all the aspects of the QB database server manager. As a result, make sure to read this post all the way through the end.
Quickbooks Database Server Manager – Create Network Data Files
It enables users to configure the QuickBooks Server for multi-user access. This tool creates a network data file (.ND) for the host computer’s company file. It’s also referred to as Inuit’s personal database management tool. This fantastic program enables users to easily build network data files for the company file that is present on the host system or on the host workstation. If the user wants to use numerous desktop versions of QuickBooks, he or she must install this useful tool.
The important thing to remember here is that without this tool, the user cannot access multi-user mode. Each database server manager version installed on the system adds a new user to the desktop version. It can also perform these tasks:
- Scan the QuickBooks company file since it is required for multi-user access.
- Examine the local storage device for new corporate files that should be detected automatically.
Quick Tips That You Must Follow:
- QuickBooks Database Server Manager creates Network data files and saves the company file to the host system. If you wish to utilize numerous versions of QuickBooks Desktop, you must install each version of the Database Server Manager.
- If you desire to install multiple versions of Database Server Manager, you will also have to face numerous versions of processes. It cannot, however, deliver numerous software versions.
- When you wish to utilize various versions of QuickBooks Desktop, install the Database server Manager in chronological sequence, from the oldest to the newest.
- Note that with the server functions for each year, the year’s database services are also running in the background. Ensure that the services of the Windows interface, which can be accessed via Windows and the Control Panel, are listed in the QuickBooks DBXX, where the xx indicates the number of versions.
- When the QuickBooks Database Manager is installed, each QuickBooks version adds one user. (For example, QBDataServiceUser28 in 2018 and QBDataServiceUsers27 in 2017).
- QuickBooks Desktop requires optimal file performance on the network, so install and configure the tool on your PC in the location of the corporate files.
Instructions to Download & Install Quickbooks Database Server Manager
- The very initial step is to visit Intuit’s website and Download Quickbooks Database Server Manager.
- Now, to install the QB database server manager you have to double-click on the installer and choose “Start” with the installation of the “Wizard.”
- If your computer has internet access, click “Next” to download an update. If the system is not connected to the internet, select “No” and then “Next.”
- You have to dismiss “All programs” that are open and click “Next.”
- Also carefully read the “Terms of the software licensing agreement” and, if you agree with the “Terms and conditions,” choose “I accept the terms and licensing agreement” and click “Next.”
- Select “Custom or Network settings.”
- After that, select the installation type.
- Choose “I’ll be using QuickBooks on this computer and storing”.
- Just QuickBooks data will be kept on this computer, choose “I will not be using QuickBooks on this computer”
- The next step is to click on “Yes,” then “Allow Access.”
- Then input your “License Number” and “Product Number.”
- Follow the directions on the screen to complete the installation procedure.
- Then, once the installation is complete, follow the on-screen instructions to configure the QuickBooks Database Server Manager.
All the Steps to Update Quickbooks Database Server Manager
QB Database Server Manager must be updated. It is significant because it is used when a crucial update is issued or a new version of QuickBooks Desktop is installed on machines.
- To begin, download the patch.
- After the installation is complete, you must reboot the server, and this is critical.
- Once the server has been updated on each workstation, you will see the message: The Company File must be updated to function with this “version of QuickBooks Desktop.”
- Following that, the changes may alter the database structure, in which case you will be prompted to “Create a backup.”
- When you finish the backup, the users will be able to open the file if you follow the instructions.
Using Quickbooks Database Server Manager – Steps
The Database Server Manager tool can perform the following functions:
- QuickBooks corporate files and folders that need to be set for multi-user access are examined.
- Local hard disks are utilized to set up new company files automatically.
Step 1: Launch the QuickBooks Database Server Manager Application
Learn how to launch the QuickBooks Database Server Manager:
- The first step is to go to the “Start” button, then to “Programs,” click on “QuickBooks,” and finally to “QuickBooks Database Server Manager.”
Step 2: Examine the Folder Features
The company files that you keep on the server should be inspected to verify that they are set up so that other users may readily access them.
- Navigate to the “Start” button and then to “Programs.” After that, select QuickBooks. After that, go to QuickBooks Database Server Manager.
- Then choose “Scan Folders.”
- After that, seek for folders containing “QuickBooks corporate files.” If you don’t know which files to look for, scan the entire drive.
- Finally, click the “Scan” button, and you will be able to see which folders are being scanned through the display bar.
- When the scanned folders are entirely scanned, they contain all of the corporate files that have been set up for multi-user access.
Step 3: Adding a Folder
- Select the “folder” you want to include by clicking the “Add folders” button.
- The location of the folder within the folders containing the “QuickBooks company file.”
Step 4: Eliminate the Folder
- The user may “Remove” the folder by first selecting the folders that include the QuickBooks Company file and then selecting “Remove Folder.”
Step 5: Press the Scan Button
- Finally, click the “Scan the folders” button, which is located underneath the folders containing QuickBooks business files.
- After the scanning is complete, you will see the “list of corporate files” located in that folder.
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Step 6: Drive Monitoring Features
When you add a new company file to the server, you may utilize the “Monitored Drive features” to keep your QuickBooks Database Server Manager up to date.
- To begin, select the “Start” button, then “Programs,” then “QuickBooks,” and finally “QuickBooks Database Manager.”
- Then, select the “Monitored Drive tab.”
- “Remove and rename” and then click on “Select” if you wish to monitor all “local drives” for newly added corporate files.
Features of Quickbooks Database Server in a Nutshell
Here are the detailed Features of QBDSM:
Features of a Database Server
To find out, launch QuickBooks Database Server Manager:
- The list of people that are logged into each business file, as well as the business files that are linked to the server.
- The status reflects the QuickBooks Database Server’s services. When the server is hosting the firm files, all of the services should be up and functioning.
- If you wish to modify the state of the services, utilize the Services Administrative Tool to configure QBDBXX.
Feature of Updates
To get QuickBooks Server upgrades, utilize the updated features and view QuickBooks Server versions.
- Go to the “Start” button, then to “Program,” then to QuickBooks, and finally to QuickBooks Database Manager.
- After that, choose “Updates.”
- To install the updates, simply follow the directions on the screen.
The System Features
The system feature is used to locate any type of information about the machine where the database server is installed.
- In the “Start menu,” choose “Program,” then “QuickBooks,” and lastly “QuickBooks Database Server Manager.”
- The following step is for the user to select the “System” option.
- Finally, look at the “System information” for the machine that has the “Database server” installed.
Every single detail about Quickbooks Database Server manager has been discussed carefully. We hope that you were able to grasp everything amazingly. Don’t hesitate or forget to check out the rest of the posts on our website. They are going to be of great use to you.